Our client, a dynamic company in the building industry, is seeking a highly skilled and proactive administrative professional to join their close-knit team.
Key Requirements:
– Proactive and hands-on approach
– Excellent problem-solving and troubleshooting skills
– Ability to think critically and make decisions quickly
– Strong communication and interpersonal skills
If you’re a motivated and organized individual who thrives in a fast-paced environment, we’d love to hear from you!
Main job function
GREET & ASSIST CLIENTS, VISITORS & REPS WITH A WARM & PROFESSIONAL DEMEANOR
ANSWER & DIRECT PHONE CALLS, EMAILS & ENQUIRIES
SCHEDULE APPOINTMENTS & MANAGE FRONT DESK OPERATIONS EFFICIENTLY
ADMINISTRATIVE SUPPORT ACROSS ORGANIZATION
MAINTAIN A CLEAN & ORGANIZED RECEPTION AREA
SUPERVISE CLEANER AND ENSURE SHE DOES HER WORK
PROVIDE ADMINISTRATIVE SUPPORT TO THE TEAM AS NEEDED
COMMUNICATING WITH SUPPLIERS & SENDING ORDERS FOR DIRECTOR
SALES – DEALING WITH WALK IN CUSTOMERS & TELEPHONIC REQUESTS
CREATING INVOICES & ASSISTING WITH QUOTES
MONTHLY RECONS FOR GLASS SUPPLIERS
EXTENSIVE FILING ON A DAILY BASIS
OPENING NEW ACCOUNTS FOR INCOMING CONTRACTS
CAPTURING INVOICES FOR DIRECTOR
PRINTING STATEMENTS AT MONTH END FOR ACCOUNTS DEPARTMENT
PROCUREMENT (ORDERING OFFICE SUPPLIES & CONSUMABLES)
VEHICLES (BOOKING SERVICES, ROADWORTHY, LICENCE DISC RENEWALS)
MONITORING CELL PHONE ACCOUNTS
COMPANY INSURANCE – POLICY UPDATES
BUILDING MAINTENANCE – (IT AND GENERAL MAINTENANCE EG CALLING PLUMBER)
ASSISTING STAFF WITH PPE, STATIONARY & EQUIPMENT WHEN NEEDED
RECEIVE & SIGN FOR DELIVERIES
WAGES WHEN HR IS UNAVAILABLE
ADHOC REQUESTS WHEN NECESSARY
Qualifications
PREVIOUS EXPERIENCE IN RECEPTION
EXCELLENT COMMUNICATION & INTERPERSONAL SKILLS
STRONG ORGANIZATIONAL SKILLS WITH ATTENTION TO DETAIL
PROFICIENCY IN MICROSOFT OFFICE, EXCEL, WORD & SAGE PASTEL ACCOUNTING
POSITIVE ATTITUDE & ABILITY TO MULTI-TASK
Remuneration: R17 000
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.
To apply for this job email your details to Juanita@armstrongappointments.com