Main job function
- Maintain Partner(s) and/or Professionals’ diary including the coordinating and liaising with relevant parties with regards to meetings and to prepare all documentation for appointments and travel
- Filing, organising, and maintaining documents, case files and law libraries
- Opening and closing of legal files in accordance with the firm’s policies and procedures
- Organise and maintain legal files in accordance with the firm’s policies and procedures
- Assist in handling legal administration requirements
- Assist in the preparation and processing of legal documents
- Print all correspondence, pleadings and documents and file same in physical/ hard copy files
- Ensure documents dispatched are accurate
- Liaise with messenger/ driver
- General office administration and management
- Dictation typing
- Thorough knowledge, understanding and experience in the commercial/corporate law department.
- Follow up with clients regarding payments and keep a log of all client contact.
- Compile and submit weekly outstanding reports (payments from client and report to accounts department once a week)
- Ensure compliance with FICA
- Complete time sheets and capture time on CMS/Adarant
- Keeping track of attorney time records and billing
- Monthly invoicing in accordance with Firm’s policies and procedures.
Qualifications
- Grade 12
- Paralegal / Legal Secretarial qualification
Criteria
- Minimum of 5 years’ experience as a legal secretary within a law firm
- Knowledge of FICA
- Solid experience within commercial / corporate law department
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.
To apply for this job email your details to robynk@armstrongappointments.com